This site uses cookies. To find out more, see our Cookies Policy

Executive & HR Assistant in Letchworth at Curtiss-Wright

Date Posted: 3/15/2019

Job Snapshot

  • Employee Type:
  • Location:
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description

We are looking for a highly experienced Executive & HR Assistant to join our team in Letchworth for 9 -12 months fixed term contract. You will provide a high level of support and assistance to the General Manager and support our HR Shared Services team in the UK.

You will play a key role in contributing to the efficiency and effectiveness of the Management Team in Letchworth and so you will have extensive experience of supporting at this level.

Your Challenge:

This role encompasses a full range of PA and administrative duties including but not limited to:

  • Agenda preparation and Minute taking

  • Arranging and coordinating meetings, training events and seminars (both on and off site)

  • Assist with preparation of PowerPoint presentations (Strategic Planning, Staff Presentations, etc.)

  • Screening calls and correspondence. Check and respond to emails for General Manager when off site

  • Comprehensive travel arrangements for General Manager

  • Diary management for General Manager

  • Coordinate the management of the facility for General Manager (cleaning services, planting, kitchen supplies, repairs, printers, stationery, etc.)

  • Generating reports and data analysis for the General Manager

  • Prepare & balance expenses for General Manager

  • Scanning and filing as required

  • Setting up conference calls & WebEx

  • Maintain action register information and track progress with management

  • Coordinates and hosts client and corporate visits to the Letchworth facility.

  • Coordinates with procurement the provision of services (e.g. cleaning, courier) to the Letchworth facility.

  • Coordinates the procurement of non-production material using corporate procurement card and balance statements

HR duties include but not limited to the following: 

  • Provide a local point of HR contact for Employees the HR Shared Services team

  • New starter onboarding (creating the New Starter pack, coordination of week 1, verification of documents, briefings, etc.)

  • Participate in interviews of junior levels of staff when required

  • Absence ( ensure managers provide scans of RTW forms to HR Shared Services)

  • Holidays (always have to book off 3 days over Christmas from our holiday allowance of 25 days, maintain holiday (e-days), reconcile SAP holidays against e-days each quarter)

  • Coordinate visitor booking system and visual compliance checks

  • Update emergency contact details and arrange flu jabs once per year

  • Coordination of local training in conjunction with Management Team.

  • BPSS checks and security clearance (in conjunction with Security Manager)

  • Collate monthly safety dashboard statistics

  • Coordination of any local benefits

  • Co-ordination of exit interviews

  • Provide payroll related information to the Christchurch payroll team

Your Expertise

  • Previous Executive Assistant experience in similar level role

  • Previous experience of operating as a HR Assistant or similar

  • Computer literacy with a comprehensive working knowledge of Microsoft Word, Excel, PowerPoint, SharePoint and Outlook applications and the Internet.

  • Excellent keyboard skills.

  • Excellent interpersonal skills - The ability to communicate confidently and persuasively with a wide variety of people both internal and external, up to the most senior levels within Curtiss-Wright, in order to build good professional and personal relationships.

  • Excellent organizational skills. The ability to work under pressure and use considerable initiative to meet strict deadlines.

  • The ability to work closely with the General Manager; to understand objectives and way of working and to enable provision of informed support across a wide range of activities.

  • An extremely professional attitude is required, as is the integrity necessary when dealing with confidential information.

  • Highly self-motivated with a 'can-do' attitude and the ability to work with minimum supervision.

This position may require exposure to information which is subject to export control regulations such as the International Traffic in Arms Regulations (ITAR). All applicants must meet eligibility requirements of the ITAR and of the UK/EU through completion of a Baseline Personnel Security Standard (BPSS) application. In the event information provided on the BPSS application reveals ineligibility to access US export controlled information, any offer of employment may be withdrawn. 

Curtiss-Wright values diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you require accommodation due to a disability at any time during the recruitment and/or assessment process, please contact Talent Acquisition and we will make all reasonable efforts to accommodate your request.